Free Security Deposit Return Letter Template
A Security Deposit Return Letter is sent to a departing tenant to return their deposit and itemize any deductions. It lists the original deposit, each amount withheld, and the final refund provided. Landlords use it to meet state itemization rules and avoid disputes after move-out.
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SECURITY DEPOSIT RETURN LETTER
Dear ________________,
This letter concerns the security deposit for the property at ________________, which you vacated on ________________. Your original security deposit was $ ________________.
The following amounts have been deducted from your deposit: ________________. Total deductions: $ ________________.
After deductions, the amount refunded to you is $ ________________, provided by ________________ and sent to ________________. An itemized statement of the deductions is included above as required.
This is a general template and not legal advice. States set specific deadlines to return a deposit, rules for itemizing deductions, and penalties for missing them. Review your state's security deposit law, or have an attorney review this letter before use.
How the Security Deposit Return Letter rent ledger generator works
Enter the tenancy details
Rent amount, start month, and tenant info — no account, no setup.
Record the payments
Fill in what was paid and when; the running balance computes itself.
Print or download
Court-ready PDF and CSV free — Excel with Pro.
Questions
Can this replace a rent receipt book?+
Yes — generate and print receipts as needed instead of buying carbon-copy books. Each receipt is numbered by you, and the rent ledger keeps the running history the book's stubs used to.
What is a rent ledger?+
A rent ledger is a month-by-month record of rent charged, payments received, and the running balance for a tenancy. Landlords use it for taxes and bookkeeping; courts ask for it in eviction and security-deposit cases; tenants request it as proof of payment history.
Is this template really free?+
Yes — the generator, printing, and CSV download are free with no signup. A free account lets you save ledgers; Pro adds Excel export and unlimited saved ledgers for multiple properties.
Will this hold up in court?+
Courts want a clear, dated, month-by-month accounting — exactly what this produces: charges, payments, dates, and running balance in a clean layout. Pair it with your lease and payment evidence (bank records, receipts). For legal advice about your specific case, consult an attorney.
Can I record partial payments and late fees?+
Yes. Each month's row has the amount due, the amount actually paid, and a notes field for late fees or partial-payment details — the running balance updates automatically.
Can I use it for multiple tenants or properties?+
You can generate as many ledgers as you like. Pro accounts keep them saved and organized per property and tenant, so monthly updates take seconds.
Is my data private?+
The ledger is built in your browser — nothing is sent to our servers unless you save it to your account, and saved ledgers can be deleted anytime.