Free Move-In Checklist Template
A move-in checklist lets a landlord and a new tenant record the condition of every room and fixture at the start of a tenancy. Landlords use it to document the unit's baseline condition so it is clear at move-out which damage is normal wear and which is chargeable against the security deposit. Complete it together on the first day, note existing issues, and keep a signed copy for both parties.
Built in your browser — nothing you type is stored unless you save it to your account.
We're continually improving our extraction and generation. If a file doesn't convert to your expectations, tell us and we'll fix it.
Like this tool? Invite a friend — you each get 10 free conversions.
MOVE-IN CHECKLIST
This Move-In Checklist records the condition of the property at ________________ on ________________, at the start of the tenancy of ________________. A security deposit of $ ________________ is held by ________________.
The landlord and tenant have together inspected the unit and recorded its condition below. Any area left blank or marked satisfactory is agreed to be clean, undamaged, and in good working order as of the move-in date.
1. ENTRY, DOORS, LOCKS & KEYS: ________________
2. LIVING ROOM & COMMON AREAS: ________________
3. KITCHEN & APPLIANCES: ________________
4. BATHROOMS: ________________
5. BEDROOMS & CLOSETS: ________________
6. FLOORS & CARPETS: ________________
7. WALLS, CEILINGS & PAINT: ________________
8. HEATING, COOLING, WATER HEATER & DETECTORS: ________________
9. EXTERIOR, YARD, GARAGE & OTHER: ________________
Both parties agree this checklist accurately reflects the condition of the property at move-in. It will be compared against the unit's condition at move-out to determine any deductions from the security deposit for damage beyond normal wear and tear. Each party should keep a signed copy.
This is a general template and not legal advice. Security deposit rules, inspection timelines, and required notices vary by state, so review your state's requirements or have an attorney review this document before use.
How the Move-In Checklist rent ledger generator works
Enter the tenancy details
Rent amount, start month, and tenant info — no account, no setup.
Record the payments
Fill in what was paid and when; the running balance computes itself.
Print or download
Court-ready PDF and CSV free — Excel with Pro.
Questions
Can this replace a rent receipt book?+
Yes — generate and print receipts as needed instead of buying carbon-copy books. Each receipt is numbered by you, and the rent ledger keeps the running history the book's stubs used to.
What is a rent ledger?+
A rent ledger is a month-by-month record of rent charged, payments received, and the running balance for a tenancy. Landlords use it for taxes and bookkeeping; courts ask for it in eviction and security-deposit cases; tenants request it as proof of payment history.
Is this template really free?+
Yes — the generator, printing, and CSV download are free with no signup. A free account lets you save ledgers; Pro adds Excel export and unlimited saved ledgers for multiple properties.
Will this hold up in court?+
Courts want a clear, dated, month-by-month accounting — exactly what this produces: charges, payments, dates, and running balance in a clean layout. Pair it with your lease and payment evidence (bank records, receipts). For legal advice about your specific case, consult an attorney.
Can I record partial payments and late fees?+
Yes. Each month's row has the amount due, the amount actually paid, and a notes field for late fees or partial-payment details — the running balance updates automatically.
Can I use it for multiple tenants or properties?+
You can generate as many ledgers as you like. Pro accounts keep them saved and organized per property and tenant, so monthly updates take seconds.
Is my data private?+
The ledger is built in your browser — nothing is sent to our servers unless you save it to your account, and saved ledgers can be deleted anytime.