Free Move-Out Checklist Template
A move-out checklist helps a landlord and a departing tenant document the condition of the rental when the tenant leaves. Landlords use it alongside the original move-in record to identify damage beyond normal wear and tear and to justify any deductions from the security deposit. Complete it at the final walk-through, note cleaning and repairs needed, and give the tenant a copy with the deposit statement.
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MOVE-OUT CHECKLIST
This Move-Out Checklist records the condition of the property at ________________ at the end of the tenancy of ________________, inspected on ________________. Keys and remotes: ________________.
The landlord and tenant have inspected the unit and compared its condition to the move-in record. Areas below are noted for cleaning required, damage beyond normal wear and tear, and any repairs.
1. KITCHEN & APPLIANCES: ________________
2. BATHROOMS: ________________
3. BEDROOMS & CLOSETS: ________________
4. LIVING ROOM & COMMON AREAS: ________________
5. FLOORS & CARPETS: ________________
6. WALLS, CEILINGS & PAINT: ________________
7. HEATING, COOLING, WATER HEATER & DETECTORS: ________________
8. GENERAL CLEANING & TRASH REMOVAL: ________________
9. EXTERIOR, YARD, GARAGE & OTHER: ________________
Security deposit held: $ ________________. Estimated deductions for damage beyond normal wear and tear and unpaid charges: $ ________________. An itemized statement of deductions and any refund will be sent to the tenant's forwarding address: ________________.
Both parties acknowledge this checklist reflects the condition of the property at move-out. Normal wear and tear is not chargeable to the tenant. Each party should keep a signed copy.
This is a general template and not legal advice. Deadlines for returning deposits, itemized statements, and what counts as normal wear and tear vary by state, so review your state's requirements or have an attorney review this document before use.
How the Move-Out Checklist rent ledger generator works
Enter the tenancy details
Rent amount, start month, and tenant info — no account, no setup.
Record the payments
Fill in what was paid and when; the running balance computes itself.
Print or download
Court-ready PDF and CSV free — Excel with Pro.
Questions
Can this replace a rent receipt book?+
Yes — generate and print receipts as needed instead of buying carbon-copy books. Each receipt is numbered by you, and the rent ledger keeps the running history the book's stubs used to.
What is a rent ledger?+
A rent ledger is a month-by-month record of rent charged, payments received, and the running balance for a tenancy. Landlords use it for taxes and bookkeeping; courts ask for it in eviction and security-deposit cases; tenants request it as proof of payment history.
Is this template really free?+
Yes — the generator, printing, and CSV download are free with no signup. A free account lets you save ledgers; Pro adds Excel export and unlimited saved ledgers for multiple properties.
Will this hold up in court?+
Courts want a clear, dated, month-by-month accounting — exactly what this produces: charges, payments, dates, and running balance in a clean layout. Pair it with your lease and payment evidence (bank records, receipts). For legal advice about your specific case, consult an attorney.
Can I record partial payments and late fees?+
Yes. Each month's row has the amount due, the amount actually paid, and a notes field for late fees or partial-payment details — the running balance updates automatically.
Can I use it for multiple tenants or properties?+
You can generate as many ledgers as you like. Pro accounts keep them saved and organized per property and tenant, so monthly updates take seconds.
Is my data private?+
The ledger is built in your browser — nothing is sent to our servers unless you save it to your account, and saved ledgers can be deleted anytime.