Free Security Deposit Itemized Statement Template
The itemized accounting a landlord sends after a tenant moves out, showing the deposit held, each deduction for unpaid rent or damage, and the amount refunded. Most states require this written breakdown within a set number of days, and this template helps landlords return deposits properly and avoid disputes.
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SECURITY DEPOSIT ITEMIZED STATEMENT
Tenant: ________________. Property: ________________. Tenancy: ________________ to ________________. Statement date: ________________.
Total security deposit held: $ ________________.
Itemized deductions from the deposit: ________________.
Total deductions: $ ________________. Amount refunded to tenant: $ ________________.
The refund of $ ________________ is being returned by ________________ to the following forwarding address: ________________. Deductions are limited to unpaid rent and the cost of repairing damage beyond normal wear and tear.
This is a general template and not legal advice. Security deposit rules, return deadlines, and allowable deductions vary by state and locality. Review your state's requirements or have an attorney review this statement before use.
How the Security Deposit Itemized Statement rent ledger generator works
Enter the tenancy details
Rent amount, start month, and tenant info — no account, no setup.
Record the payments
Fill in what was paid and when; the running balance computes itself.
Print or download
Court-ready PDF and CSV free — Excel with Pro.
Questions
Can this replace a rent receipt book?+
Yes — generate and print receipts as needed instead of buying carbon-copy books. Each receipt is numbered by you, and the rent ledger keeps the running history the book's stubs used to.
What is a rent ledger?+
A rent ledger is a month-by-month record of rent charged, payments received, and the running balance for a tenancy. Landlords use it for taxes and bookkeeping; courts ask for it in eviction and security-deposit cases; tenants request it as proof of payment history.
Is this template really free?+
Yes — the generator, printing, and CSV download are free with no signup. A free account lets you save ledgers; Pro adds Excel export and unlimited saved ledgers for multiple properties.
Will this hold up in court?+
Courts want a clear, dated, month-by-month accounting — exactly what this produces: charges, payments, dates, and running balance in a clean layout. Pair it with your lease and payment evidence (bank records, receipts). For legal advice about your specific case, consult an attorney.
Can I record partial payments and late fees?+
Yes. Each month's row has the amount due, the amount actually paid, and a notes field for late fees or partial-payment details — the running balance updates automatically.
Can I use it for multiple tenants or properties?+
You can generate as many ledgers as you like. Pro accounts keep them saved and organized per property and tenant, so monthly updates take seconds.
Is my data private?+
The ledger is built in your browser — nothing is sent to our servers unless you save it to your account, and saved ledgers can be deleted anytime.